Supply of Catering Services / Onsite Restaurant

The restaurant is open from 8:30am to 4:00pm on weekdays, excluding public holidays and consists of a kitchen area with a small bar, terrace and patio facing onto a lawn garden. For large functions where additional seating is required, there is a substantial garden area shaded by matured trees. The restaurant is perfect for business lunches and event receptions. 

The restaurant caters for:

• Members of the public who use it for business lunches, snacks and as a casual meeting place.

• Participants attending British Council workshops and conferences held on the premises (for whom drinks, snacks and lunches are ordered in advance by British Council )    

• Clients (NGOs, companies, professionals organisations, institutions and international organisations) hiring British Council Conference facilities who may opt to use the catering services and in doing so enter into a separate agreement between themselves and the Contractor.

• British Council staff members and visitors

Premises

The premises comprise a modern two storey building set in its own grounds with and entrance on to Liberia Road opposite Cedi House, the new ADB building and National Theatre. The premises include offices, conference facilities and a restaurant open to the public and is surrounded by a large car park and a garden area with trees and shrubs.

Dimensions of the restaurant and kitchen and kitchen areas are as follows:

Kitchen:               18 feet   by   11 feet 

Dining terrace:     64 feet   by   24 feet

Store:                   11 feet   by      8 feet 

Conditions and contractual requirements

The appointed supplier will be expected to travel to British Council office at No.11 Liberia Road Accra as required, in the delivery of the services. 

The contract awarded will be for a period of 2 years with an option for annual extension for up to an additional 2 years. The extension is subject to negotiation of the terms and conditions.

The British Council is committed to equality and to positive action to promote this.  It believes that an Equality, Diversion and Inclusion Policy helps to ensure that there is no unjustified discrimination in the recruitment , retention, training and development of staff on the basis of gender including transgender, marital status, sexual identify, region and belief, political opinion, race, work pattern, age, disability or HIV/AIDS status, socio-economic background, spent convictions, trade union activity or  membership, on the basis of having or not having dependents, or any other relevant grounds.  The appointed supplier must agree to operate in accordance with these principles while undertaking work at or on behalf of the British Council.  

Supplier Response

Please complete Annex 1 (ITT response) and submit it to noel.hammond@gh.britishcouncil.org  

no later than 16:30 on 30 October 2015  

• Please ensure you send your submission in good time to prevent issues with technology – late submissions may not be considered.

• Do not submit any additional documentation with your ITT response except where specifically requested.

• Supporting evidence (in PDF, JPG, PPT, Word and Excel formats only - other formats should not be used) can be provided to substantiate your response – please ensure that all attachments/supporting evidence is clearly labelled with the appropriate question number.

• It is not acceptable to submit a generic policy in answer to a question. If you submit a generic policy you must indicate the page and paragraph reference to the appropriate content. 

• All answers in the ITT response should be inserted in the space below the British Council requirement / question.

• Where supporting evidence is requested as ‘or equivalent’ – it is the Tenderers responsibility to prove the relevant equivalence.

• Any alteration to a question will invalidate your response to that question and a mark of zero will be applied.

• Completion and submission of your response does not guarantee award of any BC contract 

Clarification Questions

Any questions should be submitted via email to Noel.Hammond@gh.britishcouncil.org 

no later than 16:30 on 27 October 2015